InternetHow To Mark Emails As Urgent In Gmail - A Comprehensive &...

How To Mark Emails As Urgent In Gmail – A Comprehensive & Detailed Guide

Email communication is a must in our busy work lives. With the increasing volume of emails, it’s vital to mark certain messages as urgent. This guide will show you how!

You need to prioritize emails. Missed or overlooked important emails can lead to consequences. But there are benefits to prioritizing them well.

Follow instructions to mark emails as urgent in Gmail. Use high-priority markers, color-coded labels, and filters. There are lots of customization options available to manage urgent messages.

There’s more! Learn about advanced features like snoozing emails, auto-responders for urgent matters, and third-party integrations. Gmail is versatile to cater to different urgency requirements.

Marking emails as urgent is essential for productivity and effective communication. Master the art to impress your boss! Take control of your inbox and prioritize with ease.

Understanding the Importance of Marking Emails as Urgent in Gmail

Gmail has an amazing tool – marking emails as urgent! This lets you communicate in a hurry and ensures your message won’t get lost. It tells the recipient how important the email is, so they take action quickly.

When you need immediate help or information, flagging an email as urgent is sensible. Examples include time-sensitive matters, updates, and deadlines.

But don’t overuse it – people might ignore it. And don’t use it for trivial things – important emails may be overlooked.

Find a balance – only mark emails as urgent when necessary. Explain why it’s urgent and provide context too. Then you can make the most of this powerful feature.

Step 1: Launching Gmail and Accessing the Inbox

Gmail can be launched and accessed in 3 steps:

  1. Open your web browser.
  2. Type “” in the address bar.
  3. Enter login credentials and click “Sign In”.
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Once you have logged in, you are directed to your inbox. To note, Gmail offers several options for categorizing and prioritizing emails. It is also possible to access your account from multiple devices, which makes it more convenient.

A professional writer had to mark an email as urgent and by quickly launching Gmail and accessing the inbox, they were able to do so. Be careful when marking an email as urgent, as it can’t be undone. It’s like throwing a hot potato at someone’s inbox!

Step 2: Selecting the Email to Mark as Urgent

Got the basics of marking an email as urgent in Gmail? Then, let’s move on to the next step – selecting the right emails. This is important for effectively prioritizing tasks and ensuring important emails don’t get lost. Here’s a 6-step guide:

  1. Open your Gmail inbox.
  2. Look for messages needing immediate action or attention.
  3. Check emails from your boss, clients, or colleagues marked ‘urgent’ or with deadlines.
  4. Look for emails with time-sensitive requests, critical updates, or urgent tasks.
  5. Prioritize emails related to time-sensitive projects, customer inquiries, or other pressing matters.
  6. Use your judgment to determine which emails merit being marked as urgent.

Be selective with the ‘Urgent’ label – overusing may make it less effective. Remember unique details relevant to your work environment, like project timelines, client expectations, and team collaborations. Now that you are equipped with the knowledge, take action! Don’t miss out on addressing crucial matters promptly and efficiently. Mark urgent emails with a ‘Neon Sign’ – ‘READ ME NOW’!

Step 3: Applying the Urgent Label to the Email

Make your urgent emails stand out with this simple 3-step guide to labeling them in Gmail!

  1. Select the email you want to mark as urgent. Find it in your inbox or other folder. Click the checkbox next to the sender or subject line.
  2. Access the label options. Locate and click the “Label” button at the top of the Gmail interface. This will open a dropdown menu with various labeling options.
  3. Apply the “Urgent” label. Scroll down and click on “Urgent” under the “Apply Label” section in the dropdown menu. This will assign the “Urgent” label to the chosen email.
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Furthermore, labels help you organize emails for easy filtering and finding later!

According to Lifehacker, marking emails as urgent can result in quicker responses from recipients, enhancing communication efficiency.

Make your urgent emails shine brighter than a star in the night sky by customizing their settings in Gmail!

Step 4: Customizing Urgent Emails Settings

Do you want to customize your Gmail urgent emails settings? Here’s a simple 3-step guide:

  1. Access your Gmail account and click on the gear icon at the top right corner. Select “Settings” from the drop-down menu.
  2. Go to the “Inbox” Tab and scroll down until you find the “Urgent” section.
  3. Choose how urgent emails are displayed in your inbox. Mark them as important, add a label, or categorize them differently.

This will help you identify important messages quickly and address them without getting lost.

Did You Know? Priority Inbox was first introduced by Google in 2011. It allowed users to differentiate between regular and important emails. Over time, Google has improved this feature to give users more control.

Caution: Urgent marking won’t make your boss respond quicker. It’s like a virtual nudge.

Tips for Effectively Using the Urgent Marking Feature

Be selective when using the urgent marking feature in Gmail. Don’t overuse it, as it could lead to decreased effectiveness. Make sure the subject line clearly indicates the urgency of the email. Consider the recipient’s availability before marking it as urgent.

After sending an urgent email, follow up if a prompt response is not received. Remember that this feature should be used as a last resort and consider alternative methods of communication such as phone calls or instant messaging for urgent matters.

Using the urgent marking feature excessively can desensitize recipients to its importance, so use it judiciously and only in critical situations. Leverage the power of this feature when necessary, and make your emails stand out!


We’ve wrapped up our guide to marking emails ‘urgent’ in Gmail. We explored tips on how to communicate urgency through stars, labels, and filters.

Subject lines that are clear and concise get attention and show urgency. Also, use high-priority markers and exclamation points carefully.

Third-party plugins like Boomerang and Streak can help manage urgent emails too.

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The Radicati Group report an incredible 293 billion emails sent each day – marking emails as urgent will make them stand out!

Frequently Asked Questions

1. How can I mark an email as urgent in Gmail?

To mark an email as urgent in Gmail, open the email you want to label and click on the "More" button (represented by three vertical dots) located above the email. Then, select "Add star" from the dropdown menu. This will add a yellow star next to the email, indicating its urgency.

2. Can I customize the urgent label in Gmail?

Yes, you can customize the urgent label in Gmail. To do this, go to the "Settings" by clicking on the gear icon in the top-right corner, then select the "Labels" tab. Scroll down to the "Labels" section, and find the "Starred" section. Next to the "Starred" label, click on "Edit" and choose a custom name or icon to represent urgency. Save your changes, and the label will be updated.

3. Is there a way to prioritize urgent emails in Gmail?

Yes, Gmail offers a feature called "Priority Inbox" that can help you prioritize urgent emails. To enable Priority Inbox, go to "Settings" by clicking on the gear icon, then click on the "Inbox" tab. Under the "Inbox type" section, select "Priority Inbox." Gmail will automatically categorize your emails into three sections: "Important and unread," "Starred," and "Everything else." Urgent emails will be placed in the "Important and unread" section for quick access.

4. Can I automatically filter certain emails as urgent in Gmail?

Yes, you can set up filters in Gmail to automatically mark certain emails as urgent. To create a filter, click on the gear icon, then select "Settings." Go to the "Filters and Blocked Addresses" tab and click on "Create a new filter." Specify the criteria for the emails you want to mark as urgent, such as sender, subject, or keywords. After defining the filter, check the box next to "Apply the label" and choose the urgent label you created. Click on "Create filter" to save the settings.

5. How can I find all my marked urgent emails in Gmail?

To find all your marked urgent emails in Gmail, simply click on the search bar at the top of the Gmail interface. Enter "is:starred" and press Enter. This will display all your emails that have been marked as urgent with a star. You can further refine the search using additional search operators or keywords to narrow down the results.

6. Can I mark emails as urgent using the Gmail mobile app?

Yes, you can mark emails as urgent using the Gmail mobile app. Open the email you want to label as urgent, tap on the three vertical dots (More) at the top-right corner, and select "Add star." The email will be marked with a yellow star, indicating its urgency. You can then easily locate these urgent emails by accessing the "Starred" label in the app's menu.
Gabriel Scott
Gabriel Scott
I'm Gabriel, a tech blog author with expertise in writing detailed reviews and in-depth articles on various Tech-related topics. With a strong background in digital marketing, I've witnessed how the internet age has transformed technology journaling. In the era of social media and video marketing, it's crucial to recognize the importance of reading articles as they provide valuable insights and in-depth knowledge, ensuring a well-rounded understanding of the tech world. Join me in exploring the fascinating world of technology through the power of written content!

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